Updated 18 February 2008
A) General Terms & Conditions (T&C)
B) Terms and Conditions for advertisers
C) Terms and Conditions for EurActors and Supporters
D) Terms and Conditions for sponsoring, corporate reputation/communication and corporate membership
E) Terms and Conditions for FastActors
(for all contacts, including readers, partners and clients)
a. Copyright & Trademarks
b. Limited permission to copy
c. Disclaimer of liability and damages
d. Material submitted by Registered EU Actors
e. Cooperation and trust
f. UK Law and arbitration
g. Updates to this agreement
a. Copyright & Trademarks
All materials contained in this site, including graphical images and names of services, are, unless otherwise noted, copyright of EurActiv.com PLC. All rights reserved.
Statements, positions and other documents authored and sent by other organisations to EurActiv.com are under their copyright and responsibility, or under joint copyright, unless stated otherwise. Extracts of these documents should indicate "© organisationX as published on EurActiv.com", and a mention should be sent to content@euractiv.com.
Unless mentioned otherwise, pictures are copyright European Commission Audiovisual Library, which is hereby credited.
b. Limited permission to copy
You are permitted to print or download extracts from these pages for your personal, non-commercial or academic use only. No part of this site may be reproduced, republished, uploaded, transmitted, modified, distributed, displayed or performed, without the written permission of EurActiv.com.
Requests to republish EurActiv.com material should be addressed to editor@euractiv.com.
c. Disclaimer of liability and damages
The content of this site is for general information and use only. It does not constitute advice and should not be relied upon in making (or refraining from making) any decision. This content is provided "as is" and "as available".
EurActiv.com does not guarantee the accuracy, timeliness or suitability of any aspect of this site (authored by EurActiv or not). It is recommended to check any information that is the basis of any decision.
In no event shall EurActiv.com or any of its team and partners be liable for any damage, irrespective of the form of any action, taken as a result of being connected to this Site.
Updates and feedback about possible mistakes can be forwarded to editor@euractiv.com.
Links on this site may lead to servers maintained by third parties over which EurActiv.com has no control. EurActiv.com accepts no responsibility or liability for any of the information and material located on such servers. Comments on such sites are indicative only.
d. Material submitted by EU Actors
EurActiv.com will undertake its best efforts to monitor the source of the material sent by the organisations or individuals that wish to be mentioned in the EurActiv Guide or that wish to subscribe to its services. However, it will not accept any liability for the source, the content and the accuracy of such material.
e. Cooperation and trust
Meetings between EurActiv team members and other organizations are assumed ‘off the record' unless otherwise stated (e.g. in the case of interviews). No client information that is not public is disclosed to other parties, be it orally or in writing.
The partner or client commits, until one year after the end of any agreement, not to “poach” (i.e. recruit passively or actively) any individual member of the EurActiv team, be it full time or part time, as employee or service provider, without prior written agreement of EurActiv.com.
EurActiv.com welcomes enquiries and proposals made by intermediates such as agencies or consultancies on behalf of other client companies that are new prospects, not yet in contact with EurActiv. In such cases, it respects the value of the contacts and ideas provided, and aims to respect the role of the intermediate, including - if requested – their wish to be informed of contacts with that client.
EurActiv works on the basis of editorial independence and does not limit its coverage to its partners. Principles are explained on the Editorial Mission page.
f. English Law and arbitration
If any provision of this agreement is held by a court of jurisdiction to be illegal, invalid or unenforceable, the remaining provisions shall remain in full force and effect.
In case of difficulty to implement or interpret this Contract, it will be submitted to arbitration by one arbiter designated by common agreement of the parties, within one month of one party requesting it. In case the parties cannot agree on a joint arbiter, within one additional month, each one will designate one arbiter, and both arbiters will designate a third one. The parties will be bound by the findings of the arbiter(s). The language of proceedings will be English and the legal principles will be those of English law and case law.
This agreement is under English law.
g. Updates to this agreement
EurActiv.com reserves the right to amend or modify its terms and conditions or impose new conditions at its best convenience. You will be deemed to have accepted all the new changes 24 hours after they become effective on the website.
a. Booking process
b. Creative process
c. Payment
a. Booking process
Step 1: Pre-booking in our media plan
The client will receive a media plan's proposal* (see example links) with the period and the number of buttons, banners and ads based on the client's budget.
An order form will be attached as well.
The client will have maximum three weeks to confirm the media plan proposal.
Step 2: Booking confirmation
The order confirmation will be followed by the creation and/or the implementation of buttons, banners and ad in newsletter in EurActiv advertising server system.
b. Creative process
Option 1: EurActiv designs the creative work for the client's banner and button:
Option 2: Advertisers provide EurActiv with their own buttons and banners:
In both cases the advertisers accept full responsibility for the messages and content. EurActiv reserves the right not to publish an ad, without any indemnity, even if its contact person initially acknowledged the ad, if it considers it aggressive, inappropriate, too ‘flashy' or for any other reason. A refund for the price of the advertising space may be offered by EurActiv, at its choice, if it was possible to re-sell that space timely.
c. Payment
The payment should be made 30 calendar days after the start of the campaign on EurActiv without further notice than the reception of the invoice.
If a client does not pay on time after a reminder, EurActiv may:
If the reservation is not cancelled at least one week before the start of the campaign, the campaign will be deducted from the client's advertising credit without further notice.
EurActor membership is a permanent status, supporting organisation's networking and communication in EU circles, signed initially for one year, and tacitly renewed for the next 12 months upon the anniversary date.
Payment is done within 15 working days of receiving the invoice, to EurActiv.com PLC's UK bank account. The price is exempt from VAT unless the organization has an UK VAT number. Renewal is done automatically on the anniversary of the signature date, unless otherwise cancelled by either party by registered mail one month prior to the renewal date.
EurActiv holds an achievement meeting with the EurActor members (EurActors) and provides an annual report about the services provided, advertising implemented and statistics 6 weeks prior to the renewal date.
Any unused advertising credit until renewal date is not taken into account for the new contract, except for the campaigns booked or pre-booked for a period after that date. For additional terms and conditions applying to advertising, see B) Terms and conditions for advertisers.
Supporter is an advertising package for a period of typically one year, ensuring continued association with a section or service (excluding policy sections: see sponsoring). The same terms apply as for advertising (see B)) and EurActor membership, including renewal terms.
These terms and conditions apply to:
1. Sponsors of EurActiv.com PLC, including organisations with:
2. Corporate Communication Packages, not including logo visibility
3. Corporate members of EurActiv.com, applying to organisations with:
1. Sponsors of EurActiv.com PLC, including organisations with corporate reputation/communication agreement
General terms and conditions for sponsoring
a. Visibility and section focus
b. ‘Editorial impact’
c. Advertising
d. Networking and event association
e. Press releases
f. Print publications
General terms and conditions for sponsoring
Sponsorship is support for:
EurActiv is a neutral media platform for all EU actors, providing no lobbying services. As a UK Public Limited Company, EurActiv is subject to auditing requirements and to publication of its accounts. Sponsors exercise no influence on the editorial content nor are they meant to support this content.
EurActiv reserves the right to create other types of sponsorship, including for example country sponsorship, or content media and event partnerships.
Payment terms are 30 days from invoice date. If a client does not pay an invoice one month after a reminder, EurActiv reserves the right to remove the sponsor's name & logo from its website and, in addition, charge an interest of 5% per month from the initial due date, and take any legal steps.
Agreements signed for a given period continue by tacit agreement for the following period, unless notice is given before the anniversary date of the initial agreement, after receipt of a report to sponsors.
Additional Terms and Conditions may apply to advertising on print and online media.
The following services and benefits apply to sponsors:
a. Visibility and section focus
Section sponsors are associated to one section, General sponsors to two sections, CrossLingual sponsors to three sections plus participating partner policy portals and CrossLingual PLUS sponsors to three sections on EurActiv.com and one localised section on all participating partner policy portals.
Sponsors enjoy a high level of permanent logo visibility:
Sponsors also have visibility in EurActiv.com newsletters (total subscribers: 30 000 registered individuals), which are sent as follows: general daily and weekly newsletters, and newsletters by policy section, which are sent on a weekly, bi-weekly or monthly basis.
Sponsors are mentioned in newsletters with their name and a link to their corporate website:
Section and General sponsors have no exclusivity. CrossLingual PLUS and CrossLingual sponsors have exclusivity as sponsors of their sections versus companies focused on the same sector, if they were present before these other companies. Exclusivity means that an incumbent sponsor can veto the sponsoring on the same section by a company that is a direct competitor, defined as focusing on the same industry or service sector, narrowly defined. An incumbent sponsor has two weeks to make use of its exclusivity, after EurActiv mentions a relevant case, after which the new sponsor is assumed, approved. EurActiv may also inform its current sponsor of prospective sponsors that are not direct competitors. Exclusivity does not apply to logo visibility for CrossLingual sponsors on participating policy portal partners, and to advertising or EurActor membership, also not on sponsored sections.
Sponsors may replace the association with one section on EurActiv.com by:
b. ‘Editorial impact’
By ‘editorial impact’ we refer to the sponsor’s ability to suggest - per section and per year - two topics for LinksDossiers, subject to agreement of the editorial team. These LinksDossiers topics are approved if they are relevant to EU policy debates, taking the readers' viewpoint. They are written and updated by EurActiv's team, in the same editorially independent manner as news, pointing to a variety of policy positions.
With the support of CrossLingual PLUS sponsors, EurActiv also opens localised sections on all participating partner portals, in which a significant amount of the content is translated and localised.
CrossLingual sponsors can suggest one LinksDossier per year to be translated and localised by the partner policy portals.
EurActiv also writes and publishes numerous LinksDossiers not suggested by sponsors.
Sponsors can choose to replace ‘editorial impact’ by additional advertising and/or event association (1 LinksDossier or event association corresponding to five weeks of advertising).
c. Advertising
Sponsors receive an advertising credit which is listed below except agreed otherwise, expressed in weeks during which at least one newsletter ad and one section web button will be published on EurActiv.com:
Sponsors may replace advertising credit on EurActiv.com by other services, with agreement of EurActiv:
Any unused credit vanishes at the end of the sponsoring period, whether it is renewed or not. Advertising credit cannot be transferred to other organisations, unless agreed otherwise. For additional terms and conditions applying to advertising, see B) Terms and conditions for advertisers.
d. Networking and event association
Sponsors are invited to all public events of EurActiv.com, including:
Sponsors may become associated with these events. In that case, they have logo visibility on the invitations and programmes, they are publicly mentioned during the event and may have a speaking slot and input on programme and participants’ list.
Sponsors may also suggest topics for EurActiv workshops, to which they would then be associated (one workshop suggestion corresponding to one LinksDossier suggestion).
e. Press releases
The name of relevant sponsors is mentioned in a background note about sponsors.
Press releases are distributed to most EU press corps, and in some cases to other selected policy makers, NGOs and federations.
f. Print publications
Sponsors are mentioned (with logo or name) in EurActiv.com print publications of general character that are widely disseminated and do not exclusively have marketing purposes (such as the print newsletter “EurActiv et Vous”).
Circulation: 2.500 or more, with mailing targeting key policy makers and their advisers.
2. Corporate communication packages, not including logo visibility
Corporate communication packages are designed to support an organisation’s communication in EU circles, signed initially for one year or six months (plus 20 % in the latter case) and including a certain number of weeks of advertising. They are tacitly renewed upon the anniversary date, unless otherwise stated.
They can be converted into corporate reputation or sponsoring agreements.
In this case, the same equivalents and advertising credit terms apply as in C) Advertising (see above).
3. Corporate members of EurActiv.com:
Corporate membership is a permanent status, supporting the organisation’s communication in EU circles, signed initially for one year, and tacitly renewed for the next 12 months upon the anniversary date.
Payment is done within 30 days of receiving the invoice, to EurActiv.com PLC’s UK bank account. The price is exempt from VAT unless the organization has an UK VAT number. Renewal is done automatically on the anniversary of the signature date, unless otherwise cancelled by either party by registered mail one month prior to the renewal date.
EurActiv holds an achievement meeting with the corporate member and provides an annual report about the services provided, advertising implemented and statistics 6 weeks prior to the renewal date.
The name of the corporate member (with link to relevant website) is mentioned in at least one EurActiv.com policy section.
Corporate membership comprises: a) Advertising credit and/or b) Networking package
a) Advertising credit
Advertising credit (in form of online banners, newsletter and advocacy ads) for the amount specified in the order form to be used on EurActiv.com and/or EurActiv partner portals.
Any unused advertising credit until renewal date is not taken into account for the new contract, except for the campaigns booked or pre-booked for a period after that date.
For additional terms and conditions applying to advertising, see B) Terms and conditions for advertisers.
b) Networking package
Invitation to EurActiv.com policy workshops and other public events.
Association with one policy workshop of interest to the corporate member, if indicated in the order form (speaking slot, input on programme and participants’ list).
The FastActor services includes three EurActiv paying services with a basic free component:
a) Agenda: the EurActiv Agenda service has become a reference tool to find and highlight all the events of the EU institutions and the EU Actors’ events in Brussels and outside. It is searchable and organized chronologically.
The EurActiv agenda increases traffic and creates awareness of the clients’ organization.
The featured agenda events apart from the main Agenda page appear also in the section pages as well as the update emails.
Payment: The Agenda contributions are to be paid in one installment, invoiced after receipt of the signed order form.
b) EU Jobs: The EurActiv jobs service provided EurActiv, supporting all relevant EU actors in their recruitment needs. EurActiv has made all reasonable efforts to ensure that all information provided through this web site is accurate at the time of inclusion.
Euractiv declines any responsibility and welcomes feed-back to jobs@euractiv.com, should there be any inadvertent and occasional errors on the jobs published in the EU JobSite or re-published on its affiliates may not be open at the time of reading, or may on occasion be wrongly attributed.
In order to ensure the sustainability of this service the Client:
When you register for EurActiv Jobs services you will be asked to provide some further information.
If you have asked to receive email alerts about specific jobs the frequency with which you will receive these will depend upon the EurActiv schedule. Additionally you will receive regular newsletters with information about developments with the EurActiv Jobs website. If you have not subscribed to specific email alerts you will still receive these regular emails but can unsubscribe at any time.
EurActiv has the right to reject any job posting which indicates an intention to discriminate on grounds of sex, race, or disability.
Jobs remain for a minimum of 30 days in the EurActiv JobSite, apart from the 5000 euro package which has unlimited period.
The EurActiv JobSite's contributions for the paying jobs are to be paid in one installment, invoiced after receipt of the signed order form.
c) PressRelease Service: aims to re-brand the advocacy ad service for press releases and enhance the functionality to allow clients and non clients to post directly.
The Press Releases published through this site are intended for use by journalists and bloggers in connection with their professional activities as well as other interested EU Actors. As with a printed press release, information may be used as the basis for copy to be published. Individual passages may be used for the purposes of quotation or illustration.
This service allows users to maximize their online distribution and visibility and be a tool for readers (clients or not) to actively participate in the gathering and aggregating of the press releases. It aims to provide unbiased, high level information on key issues to decision makers, EU professionals and the public at large and at the same time try to make it easy for journalists to pick up any press release they might have otherwise missed.
The only responsibility of the Press Release service shall be to try reasonably to amend any factual, timing or omission error brought to its attention. The EurActiv Press Release Service reserves the right to reject copy when necessary in its judgment.
All other uses of the Press Release service daily files, including but not limited to any electronic redistribution or database storage and retrieval - whether or not for resale -- in full, in part, in full text or in abstract, is prohibited without the express written consent of the EurActiv Press Release Service.
Inquiries concerning the use of Press Release service and all its content should be addressed to: pressrelease@euractiv.com.
The Press Releases will remain in the Press Service site and its section pages for as long as administration sees fit. The featured press releases will appear for up to 7 days in the relevant EurActiv sections.
The Press Service's contributions for the paying services are to be paid in one installment, invoiced after receipt of the signed order form.
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