A new report by the European Court of Auditors examining the European External Action Service has found that the institution has been “inadequately prepared”, lacks resources and its tasks are “vaguely defined”.

Established in 2009 by the Lisbon Treaty, the (EEAS) debuted in 2011 under the authority of the High Representative for Foreign Affairs and Security Policy, Lady Catherine Ashton, whose mandate is winding up. The institution is a merger of different external affairs services from the Council and the Commission, comprising 140 delegations.

For the European Court of Auditors, the new service’s tasks are not clearly defined enough, and it lacks resources and organisational structure, which has undermined its efficiency, the report notes.

The external action service was created in times of financial constraints, and under conditions of uncertainty regarding the ratification of the Lisbon Treaty. The auditors criticised it for having started working with “little preparatory work” and without clearly stated objectives.

The EEAS’s reply to these remarks was not very encouraging.

“The EEAS takes note of the Court's recommendation. However the EEAS considers that the requirements of this recommendation have already been satisfied and recommendations proposed in the EEAS Review,” EEAS spokesperson Michael Mann told EurActiv.

Other challenges facing the EEAS are financial.

Being set up in times of budgetary austerity, the EEAS was not allocated sufficient resources, therefore creating a more difficult start-up environment, the auditors note.

“Establishing a new institution is inherently costly, even more so when the resulting body has to carry out new tasks. Indeed, the Council decided it without a resource assessment that should have taken into account […] the new demands (…)”

Moreover, recruitment procedures are "too complicated, too lengthy and too much costly," Szabolcs Fazakas from the ECA said.

The audit established that the External Action Aervice should review its recruitment procedures as well as introduce a new financial framework for the management of EU delegations to reduce complexity and rigidity.

Special representatives

The special representatives of the European Union (EUSRs) abroad are another great area of concern to the auditors.

EU special representatives used to be appointed by the Council and were instrumental in coordinating foreign policy between Council and Commission. With the entry into force of the Lisbon Treaty, the high representative only can appoint EUSRs.

However, the auditors have found that EUSRs are not sufficiently integrated in the EEAS.

“The EU special representatives are only integrated into the EEAS structure when double-hatted as heads of delegation (4 out of the 11, all located outside the EU). In the absence of clear procedures, it is left to the discretion of the individual special representatives to decide how to manage coordination with the relevant EEAS departments, thus increasing the risk that their actions are inconsistent with other EU actions. Only half of the surveyed heads of delegation considered that they were adequately informed about the activities of special representatives,” the report notes.